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Screen Shots

criminal report data entry - 6 screen shots (reduced to fit)

The upper portion of the 'Criminal Report Data Entry' screen (above). At the top are navigation and function buttons, all of the various data entry screens in CrimeSoft feature the same or similar button arrangements. Directly below the buttons is the 'Case Information' section with a 'Code Lookup' button that will display matching case information from your code lookup file, and instantly with a click of a button fill in the classification and codes sections (see Operators Manual pages 55-58 for additional info and screen shots on the Code Lookup). Next the 'Date - Time Group' features pop-up date calendars and to the right of the group are buttons that auto scroll down to the narrative or the Supplement Report Portals located at the very bottom.
Below the 'Date-Time Group' is the 3 tabbed 'Case Name File - Portals' section. A portal is a window that allows you to view, edit, and create records in another file (additional information and another screen shot of this portal is below). Next is the 'Recording Data' section for entering the Reporting Officers, Recording Officer, Reviewed By along with date and time stamps. Note: Clicking on the small black circles with a question mark inside them provides you with help information pertaining to the object (in this case how to change/customize the field names).

Although you are currently in the criminal report file you can easily see all the people in the Case Name file that are related (have the same "Case No") to that criminal report. It is much easier to enter the basic data* on these people here rather than having to switch back and forth between various files. You can enter an unlimited number of people in the 'Additional Name(s)' or 'Suspect(s)' tabs by using the scroll bar associated with that portal window to scroll down. In addition to being able to view all related files, every time you put data into the last available record within a portal, a new additional blank record is then created just below your entry, thus allowing you to create virtually an unlimited number of entries within those portals.
Note: The Primary Complainant/Victim Tab is limited to one entry, if there is more than one victim you can enter them in the Additional Name(s) section and select their status using the popup code (shown above), you can customized this popup to suit your departments needs. Every time you enter a person into one of the portals listed above, a new record is created in the case name file linking that person to that specific case. If the same person is listed as a ‘witness’ in one report and a ‘suspect’ in another report then two records of that person will be in the 'Case Name' table.
After completing the data entry on this 'Case Name Record' you can easily make an identical ‘Master Record’ from it with just a click of a button. This new Master Record can then quickly and easily reenter all of the data for you that is contained on this record whenever you need to put him again into any of the 3 tabbed areas of a criminal report in the future. No more typing out all the data over and over.
* Basic Data – Portals only display the essential data of the 'Case Name Record' used to identify an individual. The actual record has over 90 data fields available including items such as vehicle identification,know associates, physical attributes, addresses, employment, and much more including photos. You can view, edit, enter additional data, and print any of this by clicking on the 'Go to File' button associated with every record in the portals.
See the Operators Manual pages 18-31 for additional info, how to guides and screen shots on the powerful Case Name and Master Name files.

The "Narrative" section is one large text field. There is enough space within this field to type over a thirty page criminal report. When entering data into this field you will notice that once you reach the bottom the text will begin to scroll upward, this is because the "Narrative" is actually its own window complete with a scroll bar on the right hand side. Once you have completed entering the narrative information, click on the "Spell check" button. The narrative will be checked against a 100,000+ word dictionary and your own user defined dictionary as well (setting up a user defined dictionary is discussed in the Operators Manual). A spelling dialog box will appear on screen during this process, allowing you to change incorrect words etc.. You can also insert symbols easily with a click of the mouse and when you click the 'Easy View' button it will expand the narrative section to a full page (full height and width) view including larger, easier to read type (screen shot of 'Easy View' below).
The bottom portion of the narrative section displays a total word count that is updated when you exit the narrative field. Below the narrative are two buttons that will switch the narrative view to either the 'Officers Statement' or the 'Media Release' (shown below). Both of them have their own separate printouts.

A feature that will make the criminal report and standard supplement report writing much easier is 'Easy View'. When writing or editing the narrative section, clicking on this button will enlarge the narrative section to the full window size. You can even enlarge the window to full monitor width and the narrative will auto expand to whatever size window you create. In addition the size of the font in the 'Easy View' is larger.
We've also lightened the black text baselines to gray and indented the text narrative 3 pixels on both the left and right margins keeping the text from actually touching the reports vertical margin lines on the narrative, in the data entry screens, easy view screens, and the printed reports. The end result is a better looking and much easier reading text and more professional looking printed reports.

One of CrimeSoft many unique capabilities is compiling in seconds (what before took hours or days) the data required for the monthly Department of Justice (FBI) Uniform Crime Report, Return A and Supplements to Return A. Although the average officer may have never seen a U.C.R. report, filling out the U.C.R. data that is required for a particular criminal report at the time a report is entered into the database is fast, easy and best of all requires no understanding of how the report is prepared. Reading the screen and clicking a few buttons is all that is needed to complete the additional information required.
After completing the "Narrative" field, the next field is the "U.C.R. Offenses" field. If your report is not classified as one of the crimes listed, click the "No" button and "No" will be entered into the field for you. You are done with the U.C.R. section.
If your report is classified as one of the crimes listed, click the “Yes" button and "Yes" will be entered into the field for you and you will then be taken to additional screen(s) to complete the process. These additional screens only require you to click on button(s) to complete the entire process in a few sceconds.

The data entry of the basic criminal report is now complete.
Although you are currently in the criminal report file you can easily see all the supplements in all the other files that are related (have the same "Case No") to that criminal report. If more than 5 supplements are in one file you will need to use the scroll bar associated with that portal window to scroll down.
To enter data for a new supplement report, click the mouse into the "Reporting Officer" field on the first blank line of the appropriate portal window. Enter the officers’ name then press "Tab" and enter that supplement date. You are actually entering the data into a new record located in the supplement file. CrimeSoft automatically copies the "Case No" from your criminal report into that supplement record thereby allowing that supplement record to share the appropriate data from the criminal report.
Note: The Standard Narrative Supplement has is an additional optional field that allows you to enter the topic of the supplements narrative (see above). This makes it much easier to locate a specific one when there are many written supplements on a case. It also has a UCR portal (its use is explained in the Operators Manual page 49). A click of the "Go to Selected Report" button displays the selected supplement files data entry screen.


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